Event Requirements Checklist for Ensuring Meeting/Event Accessibility Click here for a PDF version of this Checklist (0.8 MB)...
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Event Requirements Checklist for Ensuring Meeting/Event Accessibility
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Assistive Listening Systems
The American Speech and Hearing Association (ASHA) outlines several situations that can create listening challenges for people who are Deaf or hard of hearing, including too much...
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Producing Printed Material in Large Print
Many people with visual disabilities have some sight and can read large print. Large print material can be produced by using a photo copier or a computer where an 18-point type size...
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On-Site Readers
Sometimes, in spite of great planning, there is last-minute material that does not get converted into alternate formats. If this happens, designate people to serve as on-site...
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Orienting Attendees to the Meeting Space
To help orient attendees with vision disabilities to the meeting location, it may be useful to provide some descriptive information. This may include “big picture” information – the...
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Electronic File(s) As An Alternate Format
A growing number of people who are blind or have low vision prefer to receive materials in electronic format (on computer disk, USB drive, or by email). Some people listen to the...
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Can ramps be portable or provided after construction as an adaptation?
Only ramps serving temporary structures can be temporary or portable....
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11B-221.2.4 Temporary structures
Wheelchair spaces shall not be located on, or be obstructed by, temporary platforms or other movable structures....
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AccessRec DuraDeck 2 Molded Plastic Mat Ground Surface
DuraDeck 2: Super Strong Plastic Plate DuraDeck2 is a unique molded plastic mat that is durable, lightweight, and extremely strong. Sections are engineered to provide ground...
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AccessRec PathMat Temporary ADA Beach Access Mat
Temporary ADA Beach Access Mat PathMat Beach Access Mats have been specifically developed for use in permanent or temporary recreation access applications....
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Food and Beverage Service
The Food Service: Accommodating Diners with Disabilities factsheet provides both legal standards and promising practices for paths of travel, approach to dining spaces, seating,...
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Access Trax: Accessible Beach and Outdoor Event Mats
Access Trax® is the only modular, foldable, ADA-compliant portable pathway empowering people of all abilities to safely and easily access outdoor terrains such as sand, grass,...
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Inclusion Solutions Temporary Lot Paint (Case of 12) Blue
Mark accessible parking spots with this easy to use temporary chalk. Solvent-Based Striping Paint is designed to adhere to a variety of surfaces, especially asphalt and concrete....
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11B-201.3 Temporary and permanent structures
These requirements shall apply to temporary and permanent buildings and facilities. Advisory 11B-201.3 Temporary and permanent structures....
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Emergency Planning
Emergency planning must be done well in advance for all events, and it is important to know that facilities and their staff members are prepared....
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Television and Videos
The Television Decoder Circuitry Act of 1990 requires that all televisions with screens 13 inches or larger sold after July 1, 1993, have built-in closed caption decoders. The...
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Ensuring Online Files and Documents are Accessible
Eliminating barriers in information technology is addressed by the ADA. Documents and online content should be accessible and optimized for screen readers and other assistive...
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Best Practice Recommendations for Layout Planning
Have event staff or volunteers in attendance at the start of each session to assist with last-minute changes (moving chairs, etc.) that may be needed....
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AccessRec GrassProtecta Slip Resistant Grass Reinforcement Mesh
GRASSPROTECTA® Grass Access Mat provides: High level of grass reinforcement – up to 8 tons per axle (imposed load) Ideal for permanent or temporary applications...
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Printable Room Layouts
Each layout below is available as a printable PDF. You can include layouts as an addendum to your facility contract, provide them in a pre-meeting with facility and banquet staff,...
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Using Qualified Interpreters
Many people with hearing and speech disabilities use sign language as their primary means of communication and use interpreters to communicate with people who don’t sign....
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Access to Printed or Visual Materials
Use the registration form to ask participants which format they prefer (see the section on Pre-Event Attendee Registration and Communications)....
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Considerations When Hiring an Interpreter
In an extremely large event where cameras are used to put the speaker on a large screen, the interpreter should be on screen as well to ensure that everyone using the interpreter is able...
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4.1.1(4) Temporary Structures
(4) Temporary Structures. These guidelines cover temporary buildings or facilities as well as permanent facilities....
