A Guide to Planning Accessible Meetings

Formats for Announcements and Messages

Use multiple methods and formats to communicate any changes in schedules, room assignments, presenters, etc. Email, text message, social media channels, telephone-­accessed schedule announcements, voicemail, hotel meeting area video text, sleeping room video text via television, written postings in a designated area, and verbal announcements during general sessions are all methods that can be used to notify participants of changes.