Use multiple methods and formats to communicate any changes in schedules, room assignments, presenters, etc. Email, text message, social media channels, telephone-accessed schedule...
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Formats for Announcements and Messages
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Accessible Classroom Style
This set-up is very helpful when participants need a surface to take notes and refer to materials. Use the accessible chevron style (next section below) whenever possible, but if...
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Using Audio Recording
Audio recording is another alternative to printed material. Some people with learning and cognitive disabilities can only use audio recordings. Such audio recordings can be made...
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Formatting Printed Material
To maximize legibility of printed materials, use: A san-serif font, such as Arial or Helvetica Narrow text columns rather than wide ones, and right margins that are...
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Hearing Loss Later in Life
As people age, the likelihood they will experience hearing loss increases. Elders who are beginning to lose their hearing may need accommodations for the first time in their lives....
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Special needs request form
□ Distribute a comprehensive special needs request form with the pre-registration materials when pre-registration is required for a public or employee meeting, training or event....
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Brailling Printed Materials
To locate a resource to transcribe printed materials into hardcopy Braille, call local organizations that serve people who are blind or have low vision, independent living centers,...
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Food Allergies and Sensitivities
According to FARE (Food Allergy and Research Education) “Fifteen million Americans have food allergies – and they are eager to find restaurants [and other venues] that can...
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Captioning Audio/Visual Materials
The best way to use captioned audio/visual materials is to purchase or use videos that already have closed captions. If this is not possible or videos must be produced in-house,...
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Accessible Information Exchange: Meeting on a Level Playing Field
U.S. Department of Justice Civil Rights Division Disability Rights Section Accessible Information Exchange: Meeting on a Level Playing Field
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Q8: Curb Ramp Replaced as Part of a Resurfacing Alteration and Adjacent Sidewalk
The Joint Technical Assistance addresses those requirements that are triggered when a public entity alters a roadway where the roadway intersects a street level pedestrian walkway (28 CFR...
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Assistive Listening Systems
The American Speech and Hearing Association (ASHA) outlines several situations that can create listening challenges for people who are Deaf or hard of hearing, including too much...
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Producing Printed Material in Large Print
Many people with visual disabilities have some sight and can read large print. Large print material can be produced by using a photo copier or a computer where an 18-point type size...
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On-Site Readers
Sometimes, in spite of great planning, there is last-minute material that does not get converted into alternate formats. If this happens, designate people to serve as on-site...
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Orienting Attendees to the Meeting Space
To help orient attendees with vision disabilities to the meeting location, it may be useful to provide some descriptive information. This may include “big picture” information – the...
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Electronic File(s) As An Alternate Format
A growing number of people who are blind or have low vision prefer to receive materials in electronic format (on computer disk, USB drive, or by email). Some people listen to the...
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Emergency Planning
Emergency planning must be done well in advance for all events, and it is important to know that facilities and their staff members are prepared....
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Local Resources To Assist Your Planning Efforts
Meeting Planners: If you plan to engage the services of a professional meeting/event planner, make sure your planner has sufficient experience working with attendees with disabilities:...
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Best Practice Recommendations for Layout Planning
Have event staff or volunteers in attendance at the start of each session to assist with last-minute changes (moving chairs, etc.) that may be needed....
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Food and Beverage Service
The Food Service: Accommodating Diners with Disabilities factsheet provides both legal standards and promising practices for paths of travel, approach to dining spaces, seating,...
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K) Temporary Events
In addition, the policies and operations for the event must meet the nondiscrimination requirements of the ADA....
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Event Requirements Checklist for Ensuring Meeting/Event Accessibility
Event Requirements Checklist for Ensuring Meeting/Event Accessibility Click here for a PDF version of this Checklist (0.8 MB)...
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Audio Visual Components
Make sure your registration process includes questions about specific accommodations registrants may need (please see a list of recommendations for your registration documents in the Pre-Event...
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Television and Videos
The Television Decoder Circuitry Act of 1990 requires that all televisions with screens 13 inches or larger sold after July 1, 1993, have built-in closed caption decoders. The...