See the sample below: To successfully participate in this event, which of the following will you need?...
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Pre-Event Attendee Registration and Communications
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What Does Your Event Need? Creating a Needs Assessment
Before reaching out to facilities to find the best choice for your event, you need to identify the needs of your audience....
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A Guide to Planning Accessible Meetings
version 1.0 7/1/2015 Helping you navigate, plan and create accessible meetings, events, and conferences that serve all your guests' needs....
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Tips for Attendees
Self-advocacy remains the best way to ensure that an event will meet your needs....
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Invisible Wounds: Emerging Promising Practices for Meeting Planners
Advertise the availability of these seats and make sure event staff know about them....
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Application Based on Building or Facility Use: ADA Standard Section 201.2
Section 201.2 covers the application of the most current requirements based on the building or facility use.
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Access Stations For Conferences
Participants can then go to the access station to arrange interpreters for other workshops or events....
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Effective date: Triggering event. (Section-by-Section Analysis)
In the ANPRM, the Department suggested "first use" as an alternative triggering event for facilities that do not require building permits or that do not receive certificates of occupancy...
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The Inspection Team
If multiple areas of the property will be used or there are any off-site events planned, the inspection team should visit all sites, including any transportation facilities, to ensure they...
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Personal Assistants and Service Animals
Collect information about personal assistants and service animals during the registration process so you can plan the physical space and attendee materials, as well as train event staff....
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Tips for Presenters
Tips for Preparing Your Presentation and Content: Work closely with the event planners to learn more about your potential audience, and be prepared to modify your material or presentation...
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Triggering event. (Section-by-Section Analysis)
Triggering event....
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Accessible Information Exchange: Meeting on a Level Playing Field
U.S. Department of Justice Civil Rights Division Disability Rights Section Accessible Information Exchange: Meeting on a Level Playing Field
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Triggering event
Triggering event....
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Special needs request form
□ Distribute a comprehensive special needs request form with the pre-registration materials when pre-registration is required for a public or employee meeting, training or event....
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Formats for Announcements and Messages
Use multiple methods and formats to communicate any changes in schedules, room assignments, presenters, etc. Email, text message, social media channels, telephone-accessed schedule...
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Accessible Classroom Style
This set-up is very helpful when participants need a surface to take notes and refer to materials. Use the accessible chevron style (next section below) whenever possible, but if...
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Using Audio Recording
Audio recording is another alternative to printed material. Some people with learning and cognitive disabilities can only use audio recordings. Such audio recordings can be made...
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Formatting Printed Material
To maximize legibility of printed materials, use: A san-serif font, such as Arial or Helvetica Narrow text columns rather than wide ones, and right margins that are...
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Hearing Loss Later in Life
As people age, the likelihood they will experience hearing loss increases. Elders who are beginning to lose their hearing may need accommodations for the first time in their lives....
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Brailling Printed Materials
To locate a resource to transcribe printed materials into hardcopy Braille, call local organizations that serve people who are blind or have low vision, independent living centers,...
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Food Allergies and Sensitivities
According to FARE (Food Allergy and Research Education) “Fifteen million Americans have food allergies – and they are eager to find restaurants [and other venues] that can...
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Captioning Audio/Visual Materials
The best way to use captioned audio/visual materials is to purchase or use videos that already have closed captions. If this is not possible or videos must be produced in-house,...
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Orienting Attendees to the Meeting Space
This may include “big picture” information – the layout of the facility and surrounding area, including landmarks and their relation to each other, for example – or information on a smaller...