U.S. Department of Justice Civil Rights Division Disability Rights Section Accessible Information Exchange: Meeting on a Level Playing Field
Search Results "Event Facility"
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Accessible Information Exchange: Meeting on a Level Playing Field
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A Guide to Planning Accessible Meetings
version 1.0 7/1/2015 Helping you navigate, plan and create accessible meetings, events, and conferences that serve all your guests' needs....
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Accessibility survey
□ Prior to committing to a meeting/event site, evaluate the accessibility of the facility that will be used for any aspect of the meeting/event....
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Printed and website notices
Add the following statement to any communications, announcements, or flyers about your meeting/event: "If you have questions concerning special needs or to request sign language interpreter...
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Site Selection
You should always ask about the accessibility of facilities when considering event venues....
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What Does Your Event Need? Creating a Needs Assessment
Before reaching out to facilities to find the best choice for your event, you need to identify the needs of your audience....
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Emergency Planning
Emergency planning must be done well in advance for all events, and it is important to know that facilities and their staff members are prepared....
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The Inspection Team
If multiple areas of the property will be used or there are any off-site events planned, the inspection team should visit all sites, including any transportation facilities, to ensure they...
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Plan the room set-up
□ Plan the room set-up to accommodate people with disabilities and equipment for accessibility (seats, space between rows and desks, entrance, egress, lighting, acoustics, accessible...
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Pre-Event Attendee Registration and Communications
See the sample below: To successfully participate in this event, which of the following will you need?...
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Best Practice Recommendations for Layout Planning
Have event staff or volunteers in attendance at the start of each session to assist with last-minute changes (moving chairs, etc.) that may be needed....
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Printable Room Layouts
You can include layouts as an addendum to your facility contract, provide them in a pre-meeting with facility and banquet staff, and use them with your internal planning team to ensure...
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Accessible Theater Style
Increase the amount of accessible seating based on the known or anticipated number of people using mobility devices at your event. Remove two chairs for each wheelchair space....
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Accessible Classroom Style
This set-up is very helpful when participants need a surface to take notes and refer to materials. Use the accessible chevron style (next section below) whenever possible, but if...
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The Presentation Area / Speaker’s Platform Design and Considerations
Two layouts are provided here, and either could be adapted for additional presentation elements. Both layouts incorporate presentation screens that are easily viewed from all...
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Audio Visual Components
Make sure your registration process includes questions about specific accommodations registrants may need (please see a list of recommendations for your registration documents in the Pre-Event...
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Food and Beverage Service
The Food Service: Accommodating Diners with Disabilities factsheet provides both legal standards and promising practices for paths of travel, approach to dining spaces, seating,...
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Food Allergies and Sensitivities
According to FARE (Food Allergy and Research Education) “Fifteen million Americans have food allergies – and they are eager to find restaurants [and other venues] that can...
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Accommodations for Deaf Individuals or Those Experiencing Hearing Loss
This section will provide information and tips to ensure that individuals with disabilities that affect communication are given full access to meetings and meeting facilities....
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Communicating With Individuals Who Are Deaf or Hard of Hearing
Event and facility staff should receive guidance and training on how to interact with your attendees (see customer service training materials)....
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Hearing Loss Later in Life
As people age, the likelihood they will experience hearing loss increases. Elders who are beginning to lose their hearing may need accommodations for the first time in their lives....
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Using Qualified Interpreters
Many people with hearing and speech disabilities use sign language as their primary means of communication and use interpreters to communicate with people who don’t sign....
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Types of Interpreting
There are several types of interpreting, and it is important to ask individuals which type they need. You may need to provide multiple types of interpreters for multiple individuals....
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Considerations When Hiring an Interpreter
In an extremely large event where cameras are used to put the speaker on a large screen, the interpreter should be on screen as well to ensure that everyone using the interpreter is able...