Social Security Administration Guide: Alternate Text for Images

Electronic documents implementation

File formats for images and compatibility with alt-text in electronic documents.

Image File Format	File Extensions	Microsoft® Word	PDF converted from Word	Remediated PDF
Adobe® Illustrator®	.ai	Awkward (reads alt plus code)	OK	OK
Bitmap	.bmp	OK	OK	OK
Enhanced metafile	.emf	OK	Inoperable	OK
EPS (Encapsulated PostScript) / Vector graphics	.eps	Awkward (reads alt plus code)	Inoperable	OK
GIF (Graphics Interchange Format)	.gif	OK	OK	OK
Graphic Object (Microsoft)	n/a	Partial (reads only displayed text; not alt-text)	Partial (some object types are inoperable; others read only displayed text; not alt-text)	OK (alt-text only; not displayed text)
JPEG (Joint Photographics Expert Group) / JPEG2000	.jpg, .jpeg	OK	OK	OK
PNG (Portable Network Graphics)	.png	OK	OK	OK
PSD (Adobe®PhotoShop®)	.psd	N/A	N/A
Raw (Raw Image Format)	.raw	N/A	N/A
Smart Art (Microsoft)	n/a	OK (reads alt then displayed text)	Inoperable	OK (alt-text only; not displayed text
TIFF (Tagged Image File Format)	.tif, .tiff	OK	Inoperable	OK
Windows® Metafile (Microsoft)	.wmf	OK	Inoperable	OK
Word Art (Microsoft)	n/a	OK	OK	OK

Compatibility has been tested with JAWS for Windows® screen reading software from Freedom Scientific®. For file formats not listed, testing will be required. Conversion from Microsoft Word to PDF used Adobe® Acrobat® plug-in for Word.

To remediate a PDF with direct editing in Adobe Acrobat Pro: (1) mark the reading order for the image as ‘background’; (2) mark the image as ‘Figure’; (3) Right click the image and go to ‘Edit Alt Text’.

Microsoft Word implementation

To add alt-text to an image, first determine the type of image in order to prepare the appropriate alt-text wording (To begin, see the main types of image, p.3).

1. Right click the image and select Size…

2. Open the Alt Text Tab and type in the appropriate alt-text.

For more guidance, see Agency specific information at the back of this document.

PDF (Adobe Acrobat Pro) implementation

If you are working with a master document in Microsoft Word format, it is better to edit the alt-text in Word before conversion to PDF. If you need to make changes to the master document, much less work is involved in conversion if the alt-text is already in the original Word file. For more guidance, see Agency specific information at the back of this document

To add alt-text to an image, first determine the type of image in order to prepare the appropriate alt-text wording (To begin, see the main types of image, p.3).

1. Open the ‘Touch Up Reading Order Panel’: Advanced… Accessibility… Touch Up Reading Order

2. Right click the image and select Edit Alternate Text…

3. Type in the appropriate alt-text.