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Cathy Barnes

Record Retention

General Comment or Question

Cathy Barnes | January 02, 2018 at 12:01PM (edited)

I work at a Public Housing Authority as the ADA Coordinator.  I have been ask to supply the record retention schedule for resident and employee ADA requests.  I have looked on numerous ADA websites, but could not find the time frames.   Any help would be appreciated.

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Pat Hodges

Re: Record Retention

General Comment or Question

Pat Hodges | February 12, 2019 at 7:02PM (edited)

Ms. Barnes, sorry to take so long replying to your post. I hope your question has already been answered. If your Housing Authority has 50 or more employees, the requirement for records retention is three years minimum for your self-evaluation plan as well as for any grievances filed. From the ADA Title II regulations:

35.105 Self-evaluation. All public entities are required to do a self-evaluation. However, only those that employ 50 or more persons are required to maintain this self-evaluation on file and make it available for public inspection for three years.

The Department of Justice also has assistance documents on its website that are helpful. Go to http://www.ada.gov/pcatoolkit/chap2toolkit.htm, and the retention requirement is at the bottom of the document. If you need further information, contact the Access Board at ta.access-board.gov or (800)872-2253 and speak to a technical assistant.

Consider keeping the records for more than three years if you have to refer back to an old case or a recurring issue.

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