Department of Justice Civil Rights Division Disability Rights Section Accessible Information Exchange: Meeting on a Level Playing Field...
Search Results "Meeting Room"
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Accessible Information Exchange: Meeting on a Level Playing Field
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Event Requirements Checklist for Ensuring Meeting/Event Accessibility
Event Requirements Checklist for Ensuring Meeting/Event Accessibility Click here for a PDF version of this Checklist (0.8 MB)...
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A Guide to Planning Accessible Meetings
version 1.0 7/1/2015 Helping you navigate, plan and create accessible meetings, events, and conferences that serve all your guests' needs....
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Accessibility survey
□ Prior to committing to a meeting/event site, evaluate the accessibility of the facility that will be used for any aspect of the meeting/event....
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Safety Considerations for Site Selection
When possible, request meeting rooms on the ground floor with direct accessible paths to the outside....
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Accessible Meeting Location
Accessible Meeting Location People attending a meeting are concerned about where to find parking, the building entrance, the meeting room, and restrooms....
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Site Selection
Sites constructed after the ADA was passed should generally meet the ADA’s facility standards....
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Accessible Room Set-Up
Accessible Room Set-Up Once an accessible site is selected, it is essential that the meeting room furniture be arranged to allow everyone to fully participate....
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What Does Your Event Need? Creating a Needs Assessment
What type of facility (hotel, convention center, resort, training facility, conference room, church hall, movie theater, other) would best meet the needs and objectives of your meeting?...
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Emergency Planning
Emergency planning must be done well in advance for all events, and it is important to know that facilities and their staff members are prepared. During your inspection, be sure...
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The Inspection Team
Sites should be inspected by you as the meeting planner and by people with disabilities who have a user’s perspective....
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Plan the room set-up
□ Plan the room set-up to accommodate people with disabilities and equipment for accessibility (seats, space between rows and desks, entrance, egress, lighting, acoustics, accessible podiums...
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Pre-Event Attendee Registration and Communications
Knowing your audience is critical to ensuring that meeting room layouts, menus, and other elements of the event will allow every participant to engage fully....
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Accessible Presentation of Meeting Content
Accessible Presentation of Meeting Content An accessible meeting presentation ensures that all participants have equal access to the meeting's content....
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Best Practice Recommendations for Layout Planning
Keep these recommendations in mind as you plan the layout of seating, tables, and other elements: Accessible restrooms should be on the same floor as meeting rooms....
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Seating Locations
Seating Locations: Set up the meeting room to provide access to all participant seating locations, the speakers' area, and refreshments....
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Registration Table
Registration Table: If a table for registration and handouts is provided, make sure that people with mobility disabilities can approach it and turn around easily to move away...
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Refreshment Table
Refreshment Table: If refreshments are served, allow sufficient floor space for people with mobility disabilities to approach the tables. Arrange all food, plates, glasses...
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Protruding Objects
One element of a barrier-free meeting space for participants who are blind or have low vision requires cane-detectable protruding objects and sufficient head clearance....
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Seating for Communication
Seating for Communication: Arrange the lighting and meeting room furniture to facilitate communication among participants, interpreters, and realtime captioners....
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Podium
If possible, provide an adjustable-height podium for all presenters at the meeting....
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Stage or Dais
Stage or Dais: If a stage or raised platform is not accessible to all speakers, do not use it. It is insulting to ask a speaker with a mobility-related disability to be the only...
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Service Animals
Service Animals: Ensure that all participants and the meeting site staff understand that the ADA requires that service animals are allowed to enter the building and remain with their...
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Printable Room Layouts
that your rooms are set up correctly....