U.S. Department of Justice Civil Rights Division Disability Rights Section Accessible Information Exchange: Meeting on a Level Playing Field
Search Results "Event Planning"
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Accessible Information Exchange: Meeting on a Level Playing Field
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A Guide to Planning Accessible Meetings
version 1.0 7/1/2015 Helping you navigate, plan and create accessible meetings, events, and conferences that serve all your guests' needs....
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Site Selection
You should always ask about the accessibility of facilities when considering event venues....
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Local Resources To Assist Your Planning Efforts
Some local resources may offer additional services and incentives to support your planning efforts....
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What Does Your Event Need? Creating a Needs Assessment
Before reaching out to facilities to find the best choice for your event, you need to identify the needs of your audience....
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Emergency Planning
Emergency planning must be done well in advance for all events, and it is important to know that facilities and their staff members are prepared....
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The Inspection Team
An excellent guideline for including individuals with disabilities within your planning team is provided in Effectively Including People with Disabilities in Your Policy and Advisory Groups...
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Pre-Event Attendee Registration and Communications
See the sample below: To successfully participate in this event, which of the following will you need?...
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Best Practice Recommendations for Layout Planning
Keep these recommendations in mind as you plan the layout of seating, tables, and other elements: Accessible restrooms should be on the same floor as meeting rooms....
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Printable Room Layouts
You can include layouts as an addendum to your facility contract, provide them in a pre-meeting with facility and banquet staff, and use them with your internal planning team to ensure...
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Accessible Theater Style
Increase the amount of accessible seating based on the known or anticipated number of people using mobility devices at your event. Remove two chairs for each wheelchair space....
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Accessible Classroom Style
This set-up is very helpful when participants need a surface to take notes and refer to materials. Use the accessible chevron style (next section below) whenever possible, but if...
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The Presentation Area / Speaker’s Platform Design and Considerations
Space for a qualified interpreter for people who are Deaf or hard of hearing should be included in all plans, and seating nearest interpreters should be reserved for individuals using those...
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Audio Visual Components
Make sure your registration process includes questions about specific accommodations registrants may need (please see a list of recommendations for your registration documents in the Pre-Event...
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Food and Beverage Service
The Food Service: Accommodating Diners with Disabilities factsheet provides both legal standards and promising practices for paths of travel, approach to dining spaces, seating,...
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Food Allergies and Sensitivities
It’s the responsibility of attendees to notify you of their needs in advance so you can make appropriate plans....
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Accommodations for Deaf Individuals or Those Experiencing Hearing Loss
Auditory and spoken information needs to be accessible to people whose disabilities affect communication, including people who are Deaf or hard of hearing and those with speech...
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Communicating With Individuals Who Are Deaf or Hard of Hearing
Event and facility staff should receive guidance and training on how to interact with your attendees (see customer service training materials)....
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Hearing Loss Later in Life
As people age, the likelihood they will experience hearing loss increases. Elders who are beginning to lose their hearing may need accommodations for the first time in their lives....
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Using Qualified Interpreters
Many people with hearing and speech disabilities use sign language as their primary means of communication and use interpreters to communicate with people who don’t sign....
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Types of Interpreting
There are several types of interpreting, and it is important to ask individuals which type they need. You may need to provide multiple types of interpreters for multiple individuals....
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Considerations When Hiring an Interpreter
In an extremely large event where cameras are used to put the speaker on a large screen, the interpreter should be on screen as well to ensure that everyone using the interpreter is able...
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Finding Sign Language Interpreters
The Registry of Interpreters for the Deaf (RID): RID is the national certifying body for interpreters and all nationally certified interpreters are required to maintain...
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Telephones
Note: Technology is constantly changing and many of the tools listed below are gradually being replaced by newer devices. For the most up-to-date details on regulations, proposed...