A Guide to Planning Accessible Meetings

Americans with Disabilities Compliance Clause for the Group

The “Group” refers to the individual, organization or company contracting with the venue for the meeting, conference or event. The venue may require a clause that specifies the Group’s responsibilities for making the function accessible. This could include language about set­up of exhibits in an accessible manner, provision of certain auxiliary aids and services (e.g., alternate format materials or sign language interpreters) for the Group’s functions, and modification of the Group’s policies, practices and procedures to ensure that attendees with disabilities can participate fully and equally in the program.